Team Reps and Coaches,

I hope you have had a great weekend. It was wonderful to see so many of you this weekend at SMI and also to see so many great swims and so many swimmers having fun. It makes me excited for City Meet!

I have attached a PDF of the full results from SMI, as well as a zip file. You should be able to use this as you prepare your entries for City Meet.

Also, because of the rain delays at SMI (and thanks to our very gracious meet entry managers), we are extending the deadline for entries to Tuesday, July 16 at 9:00 am. Please try to make your initial entry file as complete as possible.

All changes will be due by midnight on Wednesday, July 17.  

Remember, if you have a swimmer who has not yet swum in two meets, but you anticipate that they will, please include them on your splash report and enter them into the meet. We will flag those swimmers and follow up with you prior to City Meet to verify that they have met the meet requirement.

Finally, I picked up all the remaining SMI ribbons and medals. If you did not get yours, I will have them for you tomorrow night at the Meet Entry meeting. If you are not planning to attend the Meet Entry meeting, please email me at [email protected], and we can make arrangements for me to get them to you.  

So that you have it, here are some dates to remember:

Monday, July 15

Meet Entry Meeting at 6:00 pm: May be attended in person or by submission of information online.

• Procedure: Go to www.gkaisa.swimtopia.com
• Click City Meet Registration “Register Team” in the right-hand corner.
• Enter the first name, last name, email and phone of person registering team.
• Enter team affiliation (whether by full team name or initials).
• On the next page, enter your number of swimmers participating in City Meet.
• Enter the number of City Meet t-shirts that your team will need. BE SURE THAT YOU DOUBLE CHECK THE DATE (Thursday t-shirts will have names of 10-Under; Friday t-shirts will have names of 11-Up).
• Enter 1 in the quantity for the size tent your team will need. (NOTE: If your team size needs to be changed or if you want to request a different location, you will ALSO need to contact Harry Whiteside at [email protected]).
• Enter 1 in the quantity box if your team is donating $25 in lieu of drinks for hospitality. If you are bringing drinks, they may be dropped off on the morning of July 25.
• Enter quantities if your team wants to hang a banner or posters in the Aquatic Center.
• Pay any outstanding GKAISA dues ($50 per team) or fines ($25 for missed meeting).
• Click NEXT STEP to get your total due. Teams can pay online or submit a check. If paying by check, please bring a check at 6:00 pm on July 15 (or otherwise make arrangements to hand-deliver it).

NOTE: We will have a computer on hand at the meeting if you need assistance with any of this.

Submit Your Splash Report by 6:00 pm: A Splash Report should be submitted to Sherren Chadwell at [email protected]. Please include any swimmer likely to swim at City Meet… even if the swimmer has not yet participated in two (2) GKAISA-sanctioned meets. We will ask that you update this report closer to City Meet for any swimmers who have not yet met the two (2) meet requirement. NOTE: THIS IS A NEW EMAIL ADDRESS.

Tuesday, July 16 

Submit Individual Meet Entries by 9:00 am: Submit your individual meet entries to Sherren Chadwell at [email protected] using the link on the City Meet page on the GKAISA website. NOTE: THIS IS A NEW EMAIL ADDRESS.

Wednesday, July 17

Submit nominations for the Tom Schumann Service Award for Girls, the Bill Lauer Service Award for Boys, and the James Rich Courage-in-the-Face of Adversity Award. These nomination should be emailed to Angelia Nystrom at [email protected]. Please be sure to include the name of the award in the subject line.

Submit any changes to your Meet Entries by midnight: Submit your changes to Sherren Chadwell at [email protected]. NOTE: THIS IS A NEW EMAIL ADDRESS.

Submit any Special Accommodation Requests by 9:00 pm: Submit any requests for special accommodations for your swimmers to Tom Schumann at [email protected] using the form on the City Meet page of the GKAISA website.

Submit Ads for the Heat Sheets to GKAISA: Ads for the heat sheets should be submitted to Brad Salsbury at [email protected] or Kelley Perkins at [email protected].

Submit Names of Senior Swimmers and Team Logos: Names of senior swimmers to be recognized at City Meet, along with your team’s logo, should be submitted to Marshall Goldman at [email protected].

Tuesday, July 23

Psych Sheet will be emailed to Team Reps and Head Coaches and will be posted on the GKAISA website.

National Anthem Performer Deadline: Any swimmer, team or parent desiring to perform the National Anthem on any day of City Meet should contact Harry Whiteside to audition. He can be reached at [email protected] or by phone at 865.936.5454.

Wednesday, July 24

Posters and banners should be delivered to Allan Jones Aquatic Center. Banners and posters will be approved by GKAISA Secretary Brad Salsbury. After approval, all items to be displayed will be placed on the walls by members of the GKAISA Board. Teams are not permitted to hang their own banners inside Allan Jones and are not permitted to display posters on the walls.

Thursday, July 25

Preliminary Competition for swimmers 10-Under (See Daily Meet Schedule on the GKAISA website for details). Also, you may deliver your soft drinks to hospitality prior to noon on that day.

Friday, July 26

Preliminary Competition for swimmers 11-Up (See Daily Meet Schedule on the GKAISA website for details).

15-Up Top Qualifier Music Due at 7:00 pm: “Walk Out” music for top qualifiers in each event is due to Harry Whiteside at [email protected]. Please put “GKAISA Heat Winner Music” in the subject and include the swimmer name, team name, event and event number. Also include the name of the artist and song and any instructions for cueing the music.

Saturday, July 27

Finals and Consolation Finals for all ages (See Daily Meet Schedule on GKAISA website for details).

Thank you, again, for helping ensure that we have another great competition this year. And, thank you, again, for your patience as we navigate this year of change.

Angelia Nystrom

GKAISA President

865.851.0262