Team Reps and Head Coaches,

It is hard to believe that City Meet is barely a week away! Team registration is now open. Each team will register as a team, include athlete information, tent order, parking passes, t-shirts, hospitality, etc. and will be able to pay with one payment at the end via credit card OR by bringing a check to the Meet Entry meeting.

GKAISA CHAMPIONSHIP MEET DETAILS

City Meet will take place Thursday, July 21 through Saturday, July 23. Preliminaries for swimmers 10-Under will be held on Thursday, July 21. Warm-ups will begin at 1:00 pm, with a meet start time of 3:00 pm. Preliminaries for swimmers 11-Up will be held on Friday, July 22. Warm-ups will begin at 7:00 am, with a meet start time of 9:00 am. Finals will be held on Saturday, July 23. Warm-ups will begin at 7:00 am, with a start time of 9:00 am. Additional details may be found in the Meet Invitation, which is under the City Meet tab on the GKAISA website.

https://gkaisa.swimtopia.com/2022-gkaisa-city-championship

Teams need to register for City Meet by either clicking on the Registration tab on the GKAISA website or by attending the Meet Entry Meeting on Wednesday, July 13 at 6:00 pm at Allan Jones Intercollegiate Aquatic Center.

Once you have submitted your registration, to complete your entries:

1. Add a new meet to your schedule.

2. Apply the GKAISA template for City Meet.

3. Enter your swimmers as you would for a normal meet.

Questions: Please email [email protected]

HOSPITALITY

We are asking teams to assist with hospitality costs this year. When registering, teams should pay $10 per coach who is planning to be on deck for the weekend. Your number of wristbands for deck access should correspond with your number of coaches registered for hospitality.

Also, on Wednesday, July 20 between noon and 3:00 pm or Thursday morning, July 21, we are asking each team to please bring 3 boxes of 12-count cans of soft drinks to Allan Jones. If your team does not wish to bring drinks, you can pay $25 with your team registration so that they can be purchased. Please pay in the Merchandise section of online registration or bring a check payable to GKAISA to the Meet Entry Meeting.

CITY MEET TENTS

All tents must be reserved through GKAISA. We have contracted with All Occasions Party Rentals, who will place tents on Wednesday, July 20 and will remove them following the Finals session on Saturday, July 23. You must reserve them online with City Meet registration. Payment can be made either online in the Merchandise section of online registration or by check payable to GKAISA at the Meet Entry meeting.

Prices are as follows:

20 x 20 $300

20 x 30 $430

20 x 40 $560

If you are requesting a different size tent than your team has had in the past or if you are requesting a different location, please contact Harry Whiteside at 865.936.5454.

CITY MEET ADS

Ad sales help us defray the cost of City Meet for our teams and help us provide scholarship money to our graduating seniors. We are asking your assistance by promoting City Meet ad sales with your teams.

The following advertisement opportunities are available for City Meet 2022. The deadline to submit an ad is Friday, July 15.

Promotional Banners:

Hang your team or business banner from the railing on the concession side of the Allan Jones Aquatic Center (under the scoreboard). The cost to hang your banner will be approximately $250 for all three days, depending upon your banner size. Anyone who pays to hang a banner will also receive a 1/2 page ad in the City Meet Heat Sheet. Banners should be delivered to Allan Jones on Wednesday, July 20.

Posters:

Spaces to hang posters in the concourse of the Allan Jones Aquatic Center will be available for purchase. We love for swimmers to do this!

Cost to display a poster is $10. Posters should be on poster board or construction paper and submitted to Brad Salsbury and Kelley Perkins for approval by Wednesday, July 20.

Heat Sheet Ads: Heat Sheet Ads are also available for purchase.

Prices are as follows:

1/2 page $150.00

Full page $250.00

Those who purchase ads for the heat sheet can add their logos to the scoreboard for an additional $50.00. Ads must be submitted in a PDF or JPEG format.

The heat sheets are printed in black and white. Logos must be in PDF or JPEG without a white background.

Contact Information

For inquiries or to place an advertisement, please contact Kelley Perkins at [email protected] or Brad Salsbury at [email protected] All ads must be submitted by July 15.

For payment, please mail a check (Pay To: GKAISA) to Shawna Davis at 7540 Lyle Bend Lane, Knoxville, TN 37918. An invoice is available upon request.

GKAISA CITY MEET T-SHIRTS

Please promote the sale of City Meet t-shirts to your parents and swimmers. Cost will be $15. Sizes available will be Youth S, M and L and Adult S, M, L, XL, XXL and XXXL. This year’s logo is on the City Meet page.

Shirts must be ordered through our online Registration link (one order per team). Payment can be made either by credit card through the website or by check at the Meet Entry meeting.

TIP FOR YOUR TEAM: Add the shirts as a Merchandise order on your website. You can print a quick and easy report that shows what was purchased for each day and in what sizes.

All orders must be submitted prior to the City Meet Entry Meeting on July 13.

TEAM LOGOS AND SENIOR SWIMMER RECOGNITION

We will be able to post team logos on the video boards during our Senior Swimmer recognition. If your team has seniors who will be recognized, please upload a list of your seniors into the following link, along with your logo in .jpg format

https://forms.gle/UCD8TE3bifvgWx9Y6

Questions: contact Marshall Goldman at [email protected]. Logos and swimmer names must be received by July 13 in order to be posted.

NATIONAL ANTHEM AND TOP QUALIFIER MUSIC

If anyone on your team is interested in auditioning to perform the National Anthem, please have him or her contact Harry Whiteside at 865.936.5454. Auditions may be carried out in person, over the phone or by video audition (preferable) sent to [email protected]. For more information, see the City Meet tab on the GKAISA website. Deadline to submit is Monday, July 18.

Also, we will again be asking each top qualifier from the 15-18 age group to choose “walk-out” music for Finals on Saturday. This music will be played over the indoor speaker system after the Consolation heat has been swum and before the finalists are introduced. Please note: This music must be appropriate for all age groups. Any style of music is allowed, but absolutely no lyrics containing sexual content, profanity, or references to violence will be allowed. All music will be screened for content.

If you have a swimmer or relay that is top-qualifier, please email the title of the song and name of the artist to Harry Whiteside at [email protected] no later than 5:00 pm on Friday, July 22. Please put “GKAISA Heat Winner Music” in the subject and include your name, your team, your event, and your event number in the email. Also, please include any cueing instructions (i.e., “start at 1:32”). Approximately, 30-45 seconds will be played.

SCHOLARSHIP INFORMATION

2022 GKAISA Scholarship Information is available on the GKAISA website. We will award four scholarships this year: the Tom Schumann and Bill Lauer Service Awards, the James Rich Courage Award, and the Terry Gardner Memorial Scholarship.

For the Tom Schumann and Bill Lauer Service Awards, only one girl and one boy from a team may be nominated. The nomination must be signed by the head coach and must include an essay from the swimmer.

The James Rich Courage Award is given to a swimmer in the 15-18 age group who has either demonstrated great courage in the face of adversity or who has shown exceptional leadership in a difficult situation. The nomination must be made by the head coach.

The applications for these three awards are due by July 18 to GKAISA President Breckenridge Morgan at [email protected]. Please include a photo (head shot) of the nominee. Scholarships will be awarded during Finals on Saturday, July 23.

The Terry Gardner Memorial Scholarship has been established by the family of former GKAISA President Terry Gardner. Terry is remembered for his nearly two decade dedication to swimming in the area and for his leadership of GKAISA, which was instrumental in improving the swimmer and parent experience. The recipient of the Terry Gardner Memorial Scholarship is meant to embody the values and qualities that Terry represented and believed in. The criteria for the scholarship and information on submission is on the GKAISA website. Please note that the deadline for submissions is Friday, July 15 at noon.

Photos of all winners will be displayed on the scoreboard at City Meet, and recipients will be recognized in the Heat Sheets.

ATHLETE PROTECTION AND OTHER POLICIES IN PLACE AT AJIAC.

The Minor Athlete Abuse Prevention Program (MAAPP) is in effect at City Meet. UT’s Allan Jones Intercollegiate Aquatic Center will enforce this policy. At all times during City Meet, the UT team locker room will be used for coaches, workers and officials ages 18-up. The visiting locker rooms will be used for athletes under 18 years of age. There will be signs posted during the meet to direct people, but we thought it would be helpful to advise you of this prior to the meet.

Marshals will be doing periodic sweeps of the locker rooms to be sure that proper behavior is taking place. ABSOLUTELY NO CELL PHONES OR CAMERAS IN THE LOCKER ROOMS AT ANY TIME.

Also, the diving well at Allan Jones will be closed on Thursday and Saturday of City Meet. We have been requested to advise that absolutely no one will be allowed in the diving well on these dates.

PARKING

Parking will be available in the garage across from Allan Jones at the cost of $10 per day.

Please have your parents order passes through your team and submit the number and payment when you register for City Meet. Be sure you specify the day for each of the passes. For Finals Saturday: If you reasonably believe that a swimmer will qualify for Finals, please encourage that swimmer's parent to purchase a Saturday pass. We will have a very limited number available for purchase on Friday for Saturday finals.

Team Tip: Add parking passes under the Merchandise tab on your website. Your parents can purchase them there, and you can create a file that lists numbers purchased each day.

If you have parents who do not want to purchase parking, parking will be available at the Metron Center lot off Kingston Pike (approximately 1 mile away near Tyson Park). No shuttle service will be provided.

IMPORTANT DATES

July 13: City Meet Registration Due

City Meet Entries Due

Senior Names and Logos Due

July 15: City Meet Ad Deadline

Terry Gardner Memorial Scholarship Deadline (noon)

July 18: Tom Schumann and Bill Lauer Service Award nominations due

James Rich Courage Award nominations due

National Anthem Audition Deadline

July 20: Drink delivery to Allan Jones (noon-3:00 pm)

Coaches’ Packets Available for pick-up (6:00 pm at SAC)

July 21: City Meet Preliminaries (10-Under)

July 22: City Meet Preliminaries (11-Up)

Senior Walk-out Music due 5:00 pm

July 23: City Meet Finals (All Ages)

Scholarship Recognition

Hall of Fame Recognition

… AND FINALLY…..

We hope your summer season is going great! We are hearing great things about your teams, and we look forward to seeing you at the GKAISA Championship Meet.

Happy Swimming!

GKAISA Board